A visit from an OSHA inspector can be stressful for employers and employees alike. To help you navigate the process smoothly, here are some essential tips to follow during an OSHA inspection:
- Notify the Site Leader: Immediately inform the responsible person on-site, such as the owner, manager, or supervisor.
- Request Identification: Ask the Compliance Officer for identification, note their name and ID number, and determine which area office they represent.
- Understand the Purpose: The Compliance Officer should state the purpose of the inspection during the opening conference at the beginning of the visit.
- Escort the Officer: A manager should always accompany the Compliance Officer throughout the inspection.
- During the Walk-Around: The Compliance Officer can take notes and photographs and must follow the safety and health rules of the job site.
- Employee Interaction: Employees may be interviewed or asked to provide written statements.
- Document Activities: A company representative should take notes and photographs of all inspection activities.
- Closing Conference: A closing conference will be arranged for the Compliance Officer to review any observed violations and reference applicable OSHA standards.
- Follow-Up Instructions: The Compliance Officer will provide instructions on follow-up procedures at the end of the inspection.
Guidelines for On-Site Conduct During an Inspection:
- Be Cooperative: Maintain a helpful and cooperative attitude.
- Honesty is Key: Do not evade questions or attempt to hide anything.
- Answer Truthfully: Respond truthfully to questions but avoid speculation.
- Stay Professional: Do not be sarcastic or argumentative.
- Stick to the Facts: Only answer the questions asked and do not volunteer additional information.
- Avoid Admissions of Guilt: Do not volunteer any admissions of guilt.
- Document Everything: Take notes, measurements, and photographs.
- Immediate Fixes: If possible, rectify any violations immediately.
By following these guidelines, you can help ensure the inspection process runs smoothly and efficiently.
To ensure you’re fully prepared for an OSHA inspection, contact aHRrow with any questions or for further information. Our team is here to assist you every step of the way.